Executive Assistant

Who you are:

We are seeking a proactive and highly organized Executive Assistant to support the Managing Director of our Italian affiliate.

The successful candidate will play a key role in ensuring the smooth operation of the local organization by providing executive support to the Managing Director, managing administrative and procurement-related processes through SAP-based platforms, and supporting the local commercial team in day-to-day business activities.

The position requires frequent interaction with both local and international stakeholders; therefore, fluent English and Italian are essential.

Key Responsibilities:

• Provide day-to-day administrative and organizational support to the Managing Director.
• Coordinate internal and external communications.
• Organize company meetings, events, and business visits.
• Handle confidential information with professionalism and discretion.

• Create and manage Purchase Requisitions through SAP-based systems and internal procurement platforms.
• Monitor approval workflows and follow up on purchase orders and related processes.
• Maintain accurate records and documentation related to procurement and administrative processes.
• Assist in ensuring compliance with internal controls and corporate requirements.

• Provide administrative and operational support to the local Sales team.
• Assist with the coordination of customer meetings, events, exhibitions, and commercial initiatives.
• Coordinate with internal functions such as Finance, Customer Service, Marketing, and Supply Chain to facilitate business operations.
• Support local business projects and initiatives as required.

Who you are:

• Fluent Italian and English (written and spoken) are mandatory.

• Minimum 2–3 years of experience in an Executive Assistant, Administrative Assistant, Office Coordinator, Office Manager, or similar support role.
• Previous experience in an international or multinational company is preferred.
• Experience working with Microsoft Office Suite and ERP systems, preferably SAP, is preferred.  

• High attention to detail and accuracy.

What We Offer:

• Part Time position – Working remotely
• Opportunity to work in a dynamic and international environment.

Salary Package:

• Annual Base Salary (RAL): Part Time €25.000 - € 28.000
• Variable Compensation: 5% of RAL
• Welfare and Benefits Package