Administrative Assistant

Work Your Magic with us! Start your next chapter and join EMD Electronics.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.  

Everything we do in EMD Electronics is to help us deliver on our purpose of being the company behind the companies, advancing digital living. We are dedicated to being the trusted supplier of high-tech materials, services and specialty chemicals for the electronics, automotive and cosmetics industries. We foster a global collaborative organization made up of individuals who have the passion to win, obsess about the customer, are relentlessly curious and act with urgency. Together, we push the boundaries of science to make more possible for our customers.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.
 

Your Role:

As the Administrative Assistant, you will provide support to the Global ISC Head and the Head of  Delivery Systems and Services (DS&S). This is an excellent opportunity to support a high-performance team by proactively planning for and executing on all Global Commercial and Engineering Teams support needs. This position serves as a liaison to the senior management team; organizes and coordinates executive outreach and external relations efforts.

In this role, you'll develop broad and comprehensive experience, skills and knowledge in organizational policies, procedures, and practices. You will also facilitate and coordinate projects and deadlines directly or in collaboration with others.

• Provide advanced administrative support to the Global ISC Head and the Head of  Delivery Systems and Services.
• Understand the scope and content of ongoing programs that the team is involved in and assisting with projects where necessary while prioritizing and managing multiple projects simultaneously to ensure follow-through on issues in a timely manner
• Responsible for heavy calendar management, requiring interaction with both internal and external senior executives and their assistants, as well as third party stakeholders and industry partners to coordinate a variety of complex executive meetings and large-scale events
• Coordinate complex travel arrangements both international and domestic
• Ensure deadline delivery for team meeting agendas/minutes, periodic team reports, etc.
• Assist with high-level PowerPoint presentation graphics and content arrangement often intended for executive management or external partners.  Maintain a library of such graphics, templates and formats
• Apply superior analytical skills to screening of routine and highly confidential responses to incoming mail, email, telephone calls and messages
• Schedule and coordinate meetings for global teams.
• Plan international business travel and process expense reports ensuring timely submission and accuracy
• Collaborate with internal parties at all levels to gather information and prepare reports

This position could involve traveling for up to 5% of the year.

Who You Are:

Minimum Qualifications:

• High School Diploma or GED
• 3+ years of professional experience supporting senior-level management

Preferred Qualifications:

• Associate's Degree or Bachelor’s Degree in any discipline
• Experience in a global/matrix organization
• Experience planning and coordinating large scale events
• Previous experience with applications software such as travel and expense management, scheduling, budgetary control
• Proficiency with Microsoft Office products (Excel, Word, PowerPoint)
• Use of discretion, judgment, tact and diplomacy
• Ability to prioritize workload and flexible to work various assignments
• Ability to work independently, as well as partnering and team collaboration with other administrative assistants reporting to senior executives
• Superior customer service skills with the ability to network effectively
• Excellent interpersonal, written and oral communications skills
• Attention to detail and follow-through

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
 
Apply now and become a part of our diverse team!

If you would like to know more about what diversity, equity, and inclusion means to us, please visit https://www.emdgroup.com/en/company/press-positions.html