Executive Assistant

Work Your Magic with us! Start your next chapter and join MilliporeSigma.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.  

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. 

Your Role: 

MilliporeSigma in Burlington, MA is hiring an Executive Assistant.  This position provides advanced administrative support to the Regional Chief Administration Officer and Country organization. This includes providing administrative support of a highly responsible, sensitive and confidential nature, requiring exercise of judgment and initiative. You will be interacting with high-level contacts and should reflect a positive and professional image of the organization in internal and external communications.

Responsibilities:

• Provide advanced administrative support in all interactions with global internal/external colleagues and country organization activities
• Ensure the tracking of all deadlines for assigned managers in order to guarantee timely delivery of all projects, monthly reports, and presentations
• Work closely with other functions to ensure the department has what it needs to operate at the highest level of efficiency (for e.g. inter-faces with Facilities to manage space, IS for fully functioning and up to date technology and equipment)
• Manage regional meetings (Town hall and marketplace, team meetings etc.) – coordinating participants from multiple locations, create agendas, consolidate presentations, action items and minutes, send follow-up communications and tracking of deliverables
• Independently provide the most complex administrative support and project coordination showing a high level of appropriately independent decision making in order to keep initiatives moving
• Develop and maintain highly complex administrative systems, reports, and formats
• Provide support to the Controllers during the monthly closing process
• Organize material by priority and subject, providing summaries. Provide responses within scope of role when requested.
• Track important documents for signature in a timely and efficient manner and deliver to appropriate party
• Maintain organized digital and confidential, centralized filing system, which is linked to computer network filing structure for ease of use by appropriate parties
• Schedule and maintain daily calendars for the CAO ensuring attendance cadence and pre-read management
• Coordinate complex travel arrangements both international and domestic
• Process expense reports in Concur for CAO leadership team  
• Submit budget requisitions in SAP system and ensuring all vendors are paid in a timely manner, tracking POs and invoices
• Maintain aspects of department-specific projects in an administrative capacity especially as it relates to employee engagement and charitable events
• Order all office supplies and maintain supply closet

Who You Are: 

Minimum Requirements:

• High School Diploma or GED

• 5+ years of professional experience supporting senior-level management and large teams

Preferred Requirements:

• Bachelor’s degree
• High Proficiency with Microsoft Office software (Word, Excel, PowerPoint. TEAMS)
• Experience in Microsoft Outlook 2013
• Knowledge of SAP
• Knowledge of Concur

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
 
Apply now and become a part of our diverse team!

If you would like to know more about what diversity, equity, and inclusion means to us, please visit https://www.emdgroup.com/en/company/press-positions.html