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Executive Assistant

Your role:
In this role, you will partner with Manager of the President’s Office to provide advanced administrative and business operations support to the President of EMD Serono and Global Head of Innovative Medicine Franchises as well as others in his Office. 
While working in a multi-cultural environment, your responsibilities will include proactively planning and executing all administrative and support needs of the Office; providing the highest quality of flawless administrative support with the utmost professionalism, engagement and confidentiality.

 

  • Provide administrative support in all interactions with global and local colleagues
  • Provide the most complex administrative support while showing a high level of appropriately independent administrative decision making in order to keep initiatives moving
  • Schedule and maintain daily calendars
  • Coordinate complex travel arrangements both international and domestic
  • Coordinate and schedule onsite and offsite meetings.  Manage all logistical details in collaboration with internal colleagues and external vendors
  • Process invoices, prepare purchase requisition, and assist with budget tracking for projects
  • Order all office and kitchen supplies
  • Monitor incoming calls providing a level of screening that allows appropriate assignment of certain requests and tasks to others in the function
  • Other administrative responsibilities as required


Who you are: 

  • Someone with excellent interpersonal, written and oral communication skills.  Must be a team player, with a professional and pleasant demeanor.  Attention to detail and follow through is a must.
  • Proven organizational skills:  ability to multitask and to be flexible to work assignments, attention to detail and follow-through
  • High degree of versatility with an ability to meet challenges consistently and confidently with energy and drive
  • Collaborative work style
  • Motivated by results, urgency and personal commitment.  Possesses high integrity and exceptional work ethic
  • Ability to work in a high functioning, fast-paced, global business environment
  • Ability to continuously demonstrate company core values including transparency, courage and respect
  • Must be able to be flexible with work schedule in order to accommodate the varying volume of work and requests
  • College degree a plus
  • 7-10 years related experience
  • Experience with senior-level management support
  • Proficiency with Microsoft Office software
  • Must be able to travel, up to 10%
Job Requisition ID:  185996
Location:  Rockland
Career Level:  D - Professional (4-9 years)
Working time model:  full-time


Nearest Major Market: Boston

Job Segment: Administrative Assistant, Secretary, Executive Assistant, Administrative

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