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Executive Assistant, Healthcare GPA

 

A career with EMD Serono is an ongoing journey of discovery: our 57,000 people are shaping how the world lives, works and plays through next generation advancements in healthcare, life science and performance materials. For more than 350 years and across the world we have passionately pursued our curiosity to find novel and vibrant ways of enhancing the lives of others. EMD Serono is a business of Merck KGaA, Darmstadt, Germany.

 

Your Role:

This position provides advanced administrative and business operations to the Vice President US Healthcare Government & Public Affairs and the Head of Innovation Medicines Franchise Policy Global Healthcare Government and Public Affairs.

 

As the Exectuive Assistant, You must have the ability to work overtime and/or a flexible schedule as needed.  Your responsibilities will include, but are not limited to:

  • Provide advanced administrative support in all interactions with global and local colleagues
  • Manage and track multiple US budgets, processes contracts and grants in SAP and other systems
  • Track deadlines for the team in order to guarantee timely delivery of all projects, presentations, reports, etc.
  • Work closely with other functions to ensure the department has what it needs to operate at the highest level of efficiency
  • Manage numerous important cross functional as well as global meetings, create agendas, consolidate presentations, action items, send follow-up communications and deliverables as well as have an active voice in the meetings
  • Independently provide the most complex administrative support and project coordination showing a high level of appropriately independent decision making in order to keep initiatives moving
  • Provide general support to the team beyond the Senior Management level
  • Develop and maintain highly useful administrative systems, reports and formats
  • Understand the scope and content of ongoing initiatives and programs that the executives are involved in (i.e. Global Teams) in order to provide the utmost proactive service
  • Apply superior critical thinking skills to screening of routine and highly confidential incoming mail, E- mail, telephone calls, etc. Organize material by priority and subject, providing summaries. Provide responses within scope of role or when requested
  • Track important documents for signature in a timely and efficient manner and deliver to appropriate party
  • Develop and maintain a confidential, centralized filing system, which is linked to computer network filing structure for ease of use by appropriate parties
  • Schedule and maintain daily calendars
  • Coordinate complex travel arrangements both international and domestic
  • Coordinate and schedule business and other meetings as assigned. Manage all logistical details in collaboration with internal colleagues and external vendors
  • Process expense reports
  • Order office supplies

 

 

Who you are:

Minimum Qualifications:

  • High School Diploma or equivalent (i.e. GED)
  • 5+ years’ experience in an executive assistant or similar role

 

Preferred Qualifications:

  • Bachelor’s degree

  • High Proficiency with Microsoft Office software (Word, Excel, PowerPoint, Outlook)
  • Operating knowledge of SAP
  • Project Management experience
  • Professional and pleasant demeanor
  • Excellent interpersonal, written and oral communications skills
  • Team oriented
  • Ability to multitask and to be flexible to work assignments
  • Ability to use critical thinking as well as intricate knowledge of the operation of the function to independently set priorities
  • Strong organizational skills
  • Attention to detail and follow-through
  • Proven experience and examples of developing and maintaining relationships across functions

 

 

What we offer: With us, there are always opportunities to break new ground. We empower you to fulfil your ambitions, and our diverse businesses offer various career moves to seek new horizons. We trust you with responsibility early on and support you to draw your own career map that is responsive to your aspirations and priorities in life. Join us and bring your curiosity to life!

 

Curious? Apply and find more information at https://jobs.vibrantm.com

The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law.  This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.

 

Job Requisition ID:  217115
Location:  Washington
Career Level:  D - Professional (4-9 years)
Working time model:  full-time

Careers during Covid-19
Thank you for visiting our careers website, we are always looking for curious minds to join our teams. We understand how much the world is being impacted by the Covid-19 crisis and we want to assure you that your safety is very important to us. To ensure that everyone’s health is protected, instead of a standard face-to-face interview, it is likely that you will be offered alternative digital interview options.

US Disclosure
The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law.  This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.

North America Disclosure
The Company is committed to accessibility in its workplaces, including during the job application process. Applicants who may require accommodation during the application process should speak with our HR Services team at 855 444 5678 from 8:00am to 5:30pm ET Monday through Friday.


Nearest Major Market: Washington DC

Job Segment: Administrative Assistant, Secretary, Medical, ERP, Executive Assistant, Administrative, Healthcare, Technology

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