Compliance Officer / Enabling Function

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Position Title: Compliance Officer

Reporting to: Head of Legal, Compliance and Data Privacy Japan

Department: Group Legal and Compliance (LE)

Work Location: Tokyo

Staff (Direct reports): 3 (temp staff)

SPECIFIC JOB DESCRIPTION

Position Summary

Work as a Compliance Officer in charge of leading Compliance function supporting company’s Healthcare(Biopharma) business in Japan.

Serve as a member of General Manager’s leadership team and contribute to strategic decision making at LT level.

Responsible for the effective implementation of the compliance program defined in the global Compliance Management System (CMS).

Collaborate with business and functional colleagues at all levels to establish effective measures to reduce and handle the Company’s risk related to Anti-Bribery & Anti-Corruption (ABAC) and Anti-Money Laundering (AML). Provides comprehensive compliance support and counselling on relevant topics to the respective business.

Represent a company as a member of compliance-related committee in multiple industry associations e.g. JPMA, EFPIA, JFTC

Key Accountabilities

Accountable for Compliance program implementation and awareness creation, for oversight and monitoring of compliance related matters. Measures for ensuring business compliance with applicable laws and regulations, and company policies and procedures.

The key deliverables of a Compliance Officer are:

• Provide timely, added value and risk-based business support and counselling to internal business stakeholders on relevant Compliance matters, like e.g., projects, launches, integration management.
• Implement the global Compliance Management System (CMS) in your area of responsibility considering necessary local specifics like local industry norms, local laws and codes.
• Ensure adherence to local transparency reporting procedures and timelines.
• Take appropriate measures to foster a strong Compliance culture in area of responsibility by actively finding areas where risk management is needed.
• Conduct investigations (SpeakUp line) in collaboration with the CoE Case Management team.
• Develop, deliver and maintain communication to ensure compliance awareness and knowledge.
• Conduct educational and training programs that focus on the elements of the CMS to create awareness of compliance standards. Maintain compliance awareness through on-going communication programs and initiatives.
• Support the Compliance Center of Expertise (CoE) with best practice sharing and keeping oneself up to date with Compliance trends.
• Assist with fostering and implementing relevant compliance strategies and initiatives, as well as applicable policies and procedures, local industry norms, local laws, and codes.
• Review global documents to develop, update and/or implement relevant local compliance rules, standards, policies and procedures in accordance with compliance global standards and local laws and codes on a periodical basis.

Strategic Impact

• Implement and maintain Compliance Framework in designated area of responsibility and ensuring adherence also to local legislation.
• Interact with Compliance Center of Expertise (CoE) to provide relevant information and evidence in relation to the implementation of the global Compliance Management System (CMS).

Scope of People Responsibility

• Management of People. 3 compliance staffs (temp staffs)

Cooperation

Internally:

• Compliance Center of Expertise (CoE)
• Healthcare GM’s Leadership team  

Externally:

• Represent company in:
• JPMA’s Code Compliance Committee
• EFPIA GLC
• Japan Fair Trade Council

CANDIDATE’S PROFILE

• Above bachelor’s degree in law preferred but not mandatory.
• Minimum 7 years working experience as compliance officer or equivalent role. Pharma or medical device industry experience is as must to have.
• Have knowledge in anti-bribery and anti-corruption laws and regulations, knowledge in anti-money laundering will be a plus.
• Ability to work cross-functionally and collaboratively across a diverse, highly matrixed organization.
• Ability to think strategically, lead multiple initiatives simultaneously, and to work independently.
• Able to thrive in a proactive, values-driven culture in which compliance and business objectives are mutually reinforcing.
• Strong motivation and ability to foster and develop a comprehensive compliance program.
• Strong interpersonal and communication soft skills and training delivery capabilities.
• Native in Japanese; Business level above (Good oral and written) in English.
• Nice to have: Familiarity with multinational corporate compliance culture is as a plus.

Recruiting Contact: Fang Liu

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
 
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