Project Management Assistant (all genders)

This role can be done in a hybrid model, 3 days from the office in Warsaw 

Who you are:

As a Project Management Assistant, you will be an integral part of the study team, working closely with the Clinical Trial Lead (CTL) to support global development studies across various sourcing models. Your primary focus will be providing direct support to the CTL while coordinating critical deliverables with internal cross-functional teams and external vendors. Though specific assignments will adapt based on the trial's size, priority, and your individual experience level, your core responsibilities will encompass comprehensive trial administration, such as meeting coordination, budget tracking, invoice processing, and maintaining team rosters. Furthermore, you will drive operational and quality compliance by managing CTMS data entry, supporting Trial Master File (TMF) management and inspection readiness, creating Smartsheet project timelines, and overseeing translational vendors and insurance tracking to ensure seamless project execution and continuous process improvement.

Who you are:

• Min 4 years of experience in Clinical Trial Management/ Clinical Development environment (e.g. CRO/Biopharma) this may contain some project management experience
• Requires graduate background (i.e. bachelor’s or master’s degree) and substantial relevant professional experience
• In-depth understanding of the policies and procedures of Clinical Operations (including all contributing functions) and of ICH-GCP
• Advanced professional experience with Clinical Trial Management System (CTMS) and electronic Trial Master File (eTMF) systems
• Good professional experience with budget/ invoice management activities
• Experience of Inspection preparation / Audit & CAPA requirements, experience an asse
• Advanced skills in preparing and conducting presentations as well as trainings, strong interpersonal skills and presence
• Excellent oral and written communication in English as well as administrative and coordination skills

YOUR MAIN BENEFITS:

• Health and well-being: Get access to private medical care, life insurance, and sports card, receive prepaid lunch card  
• Work-Life balance: Enjoy additional paid days off, flexible working hours.
• Learning and Development: Take advantage of co-financing for language courses, trainings, and certifications as well as other development opportunities
• Employee support and engagement: Benefit from Employee Assistance Program and join employee engagement groups for support and connection.

 Information on how we process your personal data for recruitment purposes, you can find on the registration form in our Recruitment Portal.